Privacy Policy

Last Updated: 26 July 2026

Spotix Dynamics (“we”, “our”, “us”) operates the website https://spotixdynamics.com and provides marketing, advertising, media production, recruitment, and business consulting services. This Privacy Policy explains what information we collect, how we use it, and the rights you have over your data. By using our website or services, you agree to the practices described in this policy.

1. Information We Collect

a) Information you provide directly

• Contact & enquiry forms: name, phone number, email address, company name, service of interest, and your message.
• Careers & network registrations: when you register as a freelancer, influencer, affiliate, intern, consultant, or vendor, we collect the details you submit in those forms (including forms hosted on Google Forms).
• Business communications: information shared with us over phone, email, or WhatsApp during consultations and project discussions.
• Comments: if you leave a comment on our site, we collect the data shown in the comments form along with your IP address and browser user agent string to help with spam detection.

b) Information collected automatically

• IP address, browser type, device information, pages visited, time spent on pages, and referring website.
• Cookies and similar tracking technologies (explained in Section 4).
• Analytics data through tools such as Google Analytics and advertising pixels (e.g., Meta Pixel, Google Ads tags) used to measure and improve our marketing.

2. How We Use Your Information

• To respond to your enquiries and provide free consultations.
• To deliver, manage, and improve our marketing, media production, and business solution services.
• To process applications for freelancing, internships, influencer, affiliate, consultant, and vendor opportunities.
• To send service updates, proposals, invoices, and important communications.
• To send promotional communications (only where permitted; you can opt out at any time).
• To analyse website traffic, improve user experience, and measure campaign performance.
• To detect spam, prevent fraud, and maintain the security of our website.
• To comply with legal and regulatory obligations.

3. Legal Basis for Processing

We process your personal data on the basis of your consent, the performance of a contract with you, our legitimate business interests (such as improving our services and marketing), and compliance with applicable laws, including the Information Technology Act, 2000 and the Digital Personal Data Protection Act, 2023 (India).

4. Cookies

Cookies are small files stored on your device that help our website function and help us understand how visitors use it.

• Essential cookies: required for the website to function. If you visit our login page, a temporary cookie checks whether your browser accepts cookies; it contains no personal data and is discarded when you close your browser.
• Comment cookies: if you leave a comment, you may opt in to saving your name, email, and website in cookies for convenience. These last for one year.
• Login cookies: login cookies last for two days and screen options cookies last for a year. If you select “Remember Me”, your login persists for two weeks. Logging out removes login cookies. If you edit or publish an article, an additional cookie stores the post ID and expires after 1 day.
• Analytics & advertising cookies: used to measure traffic and campaign performance. You can control these through your browser settings.

You can disable cookies in your browser settings, but some features of the website may not work properly as a result.

5. Embedded Content from Other Websites

Articles on this site may include embedded content (such as videos, images, and social media posts). Embedded content from other websites behaves as if you visited that website directly. Those websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with the embedded content, especially if you have an account and are logged in to that website.

6. Who We Share Your Data With

We do not sell your personal data. We may share information with:

• Service providers: hosting providers, analytics tools, email and communication platforms, form providers (e.g., Google Forms), and payment processors — only to the extent needed to run our business.
• Advertising platforms: such as Google and Meta, in aggregated or pseudonymised form, to run and measure marketing campaigns.
• Spam detection services: visitor comments may be checked through an automated spam detection service. An anonymised string (hash) created from your email address may be provided to the Gravatar service to check if you use it; Gravatar’s privacy policy is available at automattic.com/privacy.
• Legal authorities: where required by law, court order, or to protect our rights.
• Password resets: if you request a password reset, your IP address will be included in the reset email.

7. How Long We Retain Your Data

• Enquiry and lead data is retained for as long as needed to serve you and for a reasonable period afterwards for business records.
• If you leave a comment, the comment and its metadata are retained indefinitely so follow-up comments can be recognised and approved automatically.
• For registered users, personal information in the user profile is stored until the account is deleted. Users can view, edit, or delete their personal information at any time (except the username). Website administrators can also see and edit that information.
• Data required for legal, tax, or accounting purposes is retained for the period required by law.

8. Your Rights Over Your Data

Depending on applicable law, you have the right to:

• Request a copy of the personal data we hold about you, including data you have provided to us.
• Request correction of inaccurate or incomplete data.
• Request erasure of your personal data (except data we must keep for administrative, legal, or security purposes).
• Withdraw consent to marketing communications at any time.
• Raise a grievance regarding the handling of your personal data.

To exercise any of these rights, contact us using the details in Section 12. We will respond within a reasonable timeframe as required by applicable law.

9. Data Security

We use reasonable technical and organisational measures — including secure hosting, access controls, and encrypted connections (HTTPS) — to protect your personal data against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

10. Media Uploads

If you upload images to the website, please avoid uploading images with embedded location data (EXIF GPS). Visitors to the website can download and extract location data from images on the website.

11. Children’s Privacy

Our website and services are intended for businesses and individuals aged 18 and above. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us and we will delete it.

12. Contact Us

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated version will be posted on this page with a revised “Last Updated” date. We encourage you to review this page periodically.